2418 Extra Compensation for University Employees

Document purpose

To establish policy for the payment of additional pay to employees on Hourly and Salary Compensation Plans who temporarily perform work outside the scope of their primary job profile and in addition to their primary job responsibilities.

effective

July, 2019

Reviewed

April, 2020

Responsible Office

Human Resources

Approval

Human Resources

Policy

  1. To establish policy for the payment of additional pay to employees on Hourly and Salary Compensation Plans who temporarily perform work outside the scope of their primary job profile and in addition to their primary job responsibilities. 

  2. Requests for all additional pay will be processed through Workday. 

  3. Justification for the additional pay and an explanation of the additional services provided must be attached to the request in Workday. 

  4. Requests for additional pay must be approved by all assigned security roles (e.g., HR Analyst, HR Partner, Compensation Partner, Budget Partner) in the approval hierarchy in Workday.   

    • Faculty additional pay must be approved by the Provost’s Office. 
    • Faculty additional pay must be approved by the Provost’s Office. 
    • Additional pay charged against sponsored programs must be approved by the Office of Research Services. 

     

  5. All requests should be approved in a timely manner so that the Payroll Office can process them for payment in the current pay period. See the current payroll schedule here https://www.finance.upenn.edu/disbursements-payroll/payroll-closing-schedules. 

     

  6. Because these payments represent pay outside the normal salary, they do not qualify for on-demand payments.