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Treasurer Office
University of Pennsylvania
Suite 737 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.898.9844 (Phone)
215.573.6392 (Fax)

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Office of the Treasurer

[ Cash Management ]

Wire Transfers

Cash Management is responsible for processing all incoming and outgoing wire transfers to and from the University of Pennsylvania's operating account.

Incoming Wires from DONORS

If a donor wishes to make payment to the University of Pennsylvania via wire transfer, please provide the following wire instructions to the individual to ensure prompt crediting of funds:

Wells Fargo Bank N.A.
420 Montgomery Street
San Francisco, CA 94104

For Domestic Wires and ACH’s
ABA Routing #: 121-000-248
For International Wires Only
SWIFT CODE: WFBIUS6S
CHIPS: 0407

Account Name: The Trustees of the University of Pennsylvania
Account# 2000030009956
Reference: Gift Processing, name of donor, any gift details

UK Foundation Wire Instructions

Hong Kong Foundation Wire Instructions

Incoming Wires from VENDORS

If a vendor wishes to make payment to the University of Pennsylvania via wire transfer, please provide the following wire instructions to the individual to ensure prompt crediting of funds:

Wells Fargo Bank N.A.
420 Montgomery Street
San Francisco, CA 94104

For Domestic Wires and ACH’s
ABA Routing #: 121-000-248
For International Wires:
SWIFT CODE: WFBIUS6S
CHIPS: 0407

Account Name: The Trustees of the University of Pennsylvania
Account# 2000018692644
Reference: 4 digit org number and/or dept. phone number

Important:
Wire Reference-Instruct the sender to provide a reference including a University org number. Reference should clearly identify the purpose of the payment to permit our office to identify the wire and to apply proper credit to your department. If we cannot apply the credit, the funds will be deposited into a University suspense account until you contact Cash Management (215.898.7256) with the required information.

Incoming wires from STUDENTS

If a student wishes to make payment to the University of Pennsylvania via wire transfer, please use the following link to ensure all information needed by Student Registration and Financial Services is included with the wire payment.

http://www.sfs.upenn.edu/paymybill/wire-transfer.html

Confirmation of Incoming Wires

Once the funds are received and identified, our office will contact you by telephone or email. You will need to provide an internal 26-digit account number so that our office can record the entry in the G/L. If you are expecting an incoming wire, please email cash@exchange.upenn.edu with the amount of the wire, the sender, the expected date and a 26-digit account number. Our office will respond via email when the amount has been journaled into your account.

Fees

Some banks will deduct a fee from the funds being wired, therefore, the actual funds received may be less than the full expected amount. It is important that you have the remitter (sender) check with their bank on their procedures and fee structure. The remitter should include the amount of the wire fee in the amount being wired. For your information, Wachovia Bank charges the University a fee for all incoming wires, however, this fee is not charged back to your department.

Outgoing Domestic/International Wires

Cash Management initiates all outgoing wire transfers from the University's operating account. We have established a $100,000.00 minimum to initiate outgoing wire transfers. We will process a domestic or international wire transfer for payment of less than $100,000.00 only if the vendor's invoice indicates that payment via check and/or international draft is not acceptable.

The following form must be used to request payment via wire:

PDA-W (via Wire Transfer)

http://www.finance.upenn.edu/forms/PDA-W_Form_Wire_Transfer_Payments.xlsx

Click the list of countries and currencies eligible to receive payment via wire transfer.

Travel/Entertainment Advance

To process a travel advance/entertainment wire, complete PDA-W form and forward it with any invoice or registration form to Mike Popko or Renee Smith for approval. Please make sure you clearly indicate that a wire transfer is required.

Please include the following information on the disbursement form to avoid delays:

Name of Bank
Address of Bank (including city, country, etc.)
Name of beneficiary, account number and a reference.
ABA number for domestic wires or SWIFT number for international wires

The department should forward the registration form directly to the appropriate designation.

Wire Payment to a Vendor

To process a payment to a vendor, complete a PDA-W disbursement form and forward it along with the invoice to the Office of the Treasurer, 3451 Walnut Street, Room 737 Franklin Building. Please provide 48 hours notice prior to a wire being processed. The following information must be included on the disbursement form to avoid delays:

Name of Bank
Address of Bank (including city, country, etc.)
Name of beneficiary, account number and a reference
ABA number for domestic wires or SWIFT number for international wires

Confirmation of Outgoing Wires

Once the Office of the Treasurer has initiated the outgoing wire transfer, the documentation will be forwarded to Accounts Payable for the recording of the entry. The charge to your account will confirm that the wire transfer has been processed.

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