Policies related to the financial operation of the University of Pennsylvania
To establish the period over which academic staff members (exempt and monthly paid) earn annual academic base salary and other compensation paid by the University. NOTE: Academic staff members occupy positions which are considered exempt from (not subject to) the provisions of the Fair Labor Standards Act.
2400 - Payroll
Provost
To establish the period over which staff in exempt monthly-paid positions/on Salary Compensation Plans earn compensation (i.e., annual base salary paid by the University). NOTE: Staff in exempt monthly-paid positions/on Salary Compensation Plans occupy positions that are determined to be exempt from (i.e., not subject to) overtime, based on the provisions of the Fair Labor Standards Act (FLSA).
2400 - Payroll
Human Resources
To establish the period over which staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements, earn compensation (i.e., hourly wage paid by the University). NOTE: Staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements, occupy positions that are determined to not be exempt from (i.e., are subject to) the provisions of the Fair Labor Standards Act (FLSA).
2400 - Payroll
Human Resources
To establish policy governing the approval of, and payment for, job-related overtime to staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements.
2400 - Payroll
Human Resources
To define the circumstances under which the Comptroller will make salary and wage payments and to identify the methods of payment available to University employees.
2400 - Payroll
Comptroller
To define and establish the University's payroll cycles and pay dates.
2400 - Payroll
Comptroller
To establish policy governing time reporting for all individuals paid on an hourly basis (including weekly-paid staff, temporary staff, and students) who also follow positive pay reporting. Positive pay reporting is accurately entering/recording all hours worked, compensatory time and time away from work, including but not limited to paid time off (PTO), sick, holiday, bereavement and jury duty.
2400 - Payroll
Human Resources
To establish policy for the payment of retroactive salary adjustments as the result of promotion or reclassification.
2400 - Payroll
Human Resources
To establish policy regarding salary and wage overpayment and to assign responsibility for identifying and remedying the overpayment.
2400 - Payroll
Comptroller
To establish policy regarding the timely processing of an employee’s termination (voluntarily or involuntary) from the University. NOTE: Specific action in Workday is required for affecting an employee’s termination. Updating an employee’s job end date in Workday does not constitute an appropriate termination.
2400 - Payroll
Human Resources