Financial Policies

The purpose of this policy is to define Limited Engagement and outline the policy for paying of Limited Engagement fees.

The purpose of this document is to outline the policies and procedures related to engaging the services of independent contractors doing business as individuals with the University.

To ensure that dues, membership fees and subscription costs incurred by the University serve the instruction, research and public service objectives of the University.

To establish policies for reimbursing employees for minor non-travel expenditures.

To provide for the prudent utilization of University resources.

To provide for the procurement and payment of specialized services from professional firms organized to provide such services. The authority and responsibility for the procurement and disbursement for accounting, legal, banking, insurance, architect and engineering, construction and employee benefit related services is defined below.

To provide a policy overview for the purchase and payment/reimbursement of travel and entertainment on behalf of the University.

The purpose of this document is to define the internal control objectives and associated responsibilities for the procurement of travel, entertainment and other miscellaneous goods and services (Reimbursable Procurement) by affiliates. Reimbursable Procurement is the purchase of goods/services, including travel and entertainment (T&E), by individuals or entities on behalf of the University using non-University fund sources (e.g., cash, personal liability credit cards, personal checks and other entity disbursements) for which reimbursement or University payment is appropriate. Payment for any services performed, awards, honorariums, refunds, etc., are not reimbursable procurement. Payments to establish funds to pay human subjects are not reimbursable procurement. See Section 2300 for policies related to this type of procurement. Affiliates are defined as employees (faculty and staff), students and postdocs. Employees and students are those individuals who are active in the University’s HR/Payroll System and Bursar System, respectively. Postdoc status must be verified through associated school records. Reimbursable Procurement by Non-Affiliates has additional control requirements, principally related to tax reporting, which are addressed in Section 2353. A Non-Affiliate is any person who is not an employee, student or postdoc (e.g., guests, consultants, independent contractors or corporations), and not on the University’s payroll or bursar system.

The purpose of this document is to define the internal control objectives and associated responsibilities including authorization/approval controls for procurement of travel, entertainment and other miscellaneous goods and services (Reimbursable Procurement) by Non-Affiliates. Reimbursable Procurement is the purchase of goods/services, including travel and entertainment (T&E), by individuals or entities on behalf of the University using non-University fund sources (e.g., cash, personal liability credit cards, personal checks, and other entity disbursements) for which reimbursement or University payment is appropriate. Payment for any services performed, awards, honorariums, refunds, etc., are not reimbursable procurement. Payments to establish funds to pay human subjects are not reimbursable procurement. See Section 2300 for policies related to this type of procurement. A Non-Affiliate is any individual who is not a University employee (faculty and staff), student or postdoc. Non-affiliates include guests, recruits, consultants, independent contractors, or corporations, and are therefore not in the University payroll or bursar systems.

To provide travel guidelines with regard to the procurement of airline tickets when traveling on behalf of the University.