University of Pennsylvania
arrow Comptroller's Office
arrow Accounts Payable Home
arrow PDA Forms
arrow Guest Travel Reimbursements
arrow Greenphire's ClinCard Process
arrow Purchase Orders
arrow PO Invoice Emailing Option
arrow Voids and Reissues
arrow 1099 Manual Process
arrow Honoraria Payments
arrow Independent Contractor Determination & Certification (C-12)
arrow Independent Contractors & Consultants Guide
Document/Forms
Contact Information
Feedback


U@Penn


Comptroller's Office
University of Pennsylvania
Suite 312 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.898.7593 (Phone)
215.898.0817 (Fax)

Penn Home Penn A-Z Directories Calendar Maps
 
Office of the Comptroller

[ Disbursements - Accounts Payable ]

Accounts Payable
4th Floor Franklin Building- Room 440
3451 Walnut St
Office hours- 10:00 a.m. until 2:00 p.m.
Phone: (215) 898-2626
Email: DoFAPSupp@pobox.upenn.edu for inquiries only (Do not email invoices)

Accounts Payable is responsible for processing invoices and issuing payments for Companies, Individuals, and Foreign Drafts. This includes payments to Foreign Nationals, students, faculty, staff, human subject payments and independent contractors. Accounts Payable is also responsible for the Voiding and Reissuing of Payments made by the University. Payments are made against approved and reserved purchase orders or via one of several forms, including the Procurement/Disbursement Authorization Form (PDA) and the Request for Petty Cash Reimbursement. PDA Forms are used for payments when a PO cannot be issued. PDA for payments to companies as well as all foreign draft requests are sent to Accounts Payable via Intramural mail.

Please refer to our Document/Forms Library for Procurement/Payment transactions. The BEN Financials Commodity Matrix can also assist you in determining the appropriate method for procurement and payment of products and services.


What’s New in AP

ACH/Wire Processing in AP

On November 1st, the Disbursements group started processing all PDA-W (Wire/ACH) forms. Please have these forms hand-delivered to the Wire/ACH inbox located in the Accounts Payable office on the 4th floor of the Franklin Building, Suite 440. If you have a wire that needs be done the same day please deliver to AP by 10:30 a.m.  This first phase of the Wire/ACH process in AP is a “lift and shift” of the current Treasury process.  Please stay tuned for updates on our second phase (process review and future integration with BEN AP).

Please note some important reminders:

  • All PDA-W forms need to have all fields filled in.  In addition, the invoice number needs to be a unique invoice number (please do not use the same invoice number as previously submitted for the specific vendor).
  • Please ensure that all banking information on the invoice matches what is on the PDA form.
  • Foreign wires may not be processed same day due to additional approvals needed from the tax office.
  • There is a $100,000.00 minimum to initiate outgoing wire transfers. We will process a domestic or international wire transfer for payment of less than $100,000.00 only if the vendor's invoice indicates that payment via check and/or international draft is not acceptable.
  • If you would like the wire fees charged to a different account other than where the wire was processed to, please include a note that states which account string to use.

The updated PDA-W form is located on our website under Document/Forms:
http://www.finance.upenn.edu/comptroller/forms/#Accounts_Payable

 

Stained glass window

Comptroller Spotlights

GL Object Codes FY2017
Concur Expense Type/Object Code Matrix (2017)
FY2016 Closing Instructions
Closing Calendar Quick Reference Guide
Comptoller's Guide to Year-End Closing
School Closing Summary Template
spacer
spacer
Office of the President Home Page Penn A-Z Directories Calendar Maps
 
 
Copyright © , University of Pennsylvania
3451 Walnut Street, Philadelphia, PA 19104 · 215.898.5000
Copyright Information | Contact Us | Privacy Policy


Penn Home
Visit Penn's website