[ Disbursements - Accounts Payable ]
4th Floor Franklin Building- Room 440
3451 Walnut St
Office hours- 10:00 a.m. until 2:00 p.m.
Phone: (215) 898-2626
Fax: (215) 573-4234
Email: APSUP@exchange.upenn.edu for inquiries only (Do not email invoices)
Accounts Payable is responsible for processing invoices and issuing payments for Companies, Individuals, and Foreign Drafts. This includes payments to Foreign Nationals, students, faculty, staff, human subject payments and independent contractors. Accounts Payable is also responsible for the Voiding and Reissuing of Payments made by the University. Payments are made against approved and reserved purchase orders or via one of several forms, including the Procurement/Disbursement Authorization Form (PDA) and the Request for Petty Cash Reimbursement. PDA Forms are used for payments when a PO cannot be issued. PDA for payments to companies as well as all foreign draft requests are sent to Accounts Payable via Intramural mail.
Please refer to our Document/Forms Library for Procurement/Payment transactions.
The BEN Financials Commodity Matrix can also assist you in determining the appropriate method for procurement and payment of products and services.
FY15 Closing Dates
Monday, June 15th, 5:00 p.m.* Final day to request Final Closing of Purchase Orders in FY 2015
Monday, June 15th, 5:00 p.m.* PDA-Forms to be processed in FY 2015
Monday, June 22nd, 5:00 p.m.* Purchase order invoices to be processed in FY 2015
Monday June 22nd, 5:00 p.m.* Requests to correct and reverse receipts for FY 2015
Wednesday June 24th, 5:00 p.m.* Will Call Requests to be processed in FY 2015