Disbursements - Accounts Payable

Accounts Payable is responsible for processing invoices and issuing payments for Companies and Individuals. This includes payments to Foreign Nationals, students, faculty, staff, and independent contractors. Accounts Payable is also responsible for the Voiding and Reissuing of Payments made by the University. Payments are made against approved purchase orders (PO’s) and using the Penn Marketplace (PME) electronic SP/Non-PO Payment Request forms. The Non-PO Payment Request form is used for payments when a PO cannot be issued.

What's New in AP

Penn Marketplace Enhancement

On April 16, 2018, Penn launched the Penn Marketplace Enhancements and Supplier Portal.

Supplier Onboarding

supplier onboarding process graphic

  • All new suppliers must be onboarded and registered in Penn Marketplace before creating a PO or Non-PO Payment Request.
  • Penn users request to onboard new suppliers by completing a New Supplier Request Form in Penn Marketplace.
  • Suppliers register in portal; securely upload personal info and tax documents; option to select electronic payment method.

Non-PO Payment Requests

Non-PO payment request process graphic

  • Non-PO Payment Requests (formerly PDAs) will be created and approved on the Penn Marketplace
  • Non-PO Payment Requests will be created by designated Preparers at Schools/Centers and approved through a defined hierarchy
  • All Preparers and Approvers must complete web-based training in Knowledge Link to access the form
    • New and changes (BEN e-form)
  • Non-PO Approval Hierarchy
    • Preparer submits request
    • Level 1 Approver: up to $5,000
    • Level 2 Approver: up to $50,000
    • Level 3 Approver: up to $250,000
Chart of Non-PO transactions

Please click image to enlarge

Office hours- 10:00 a.m. until 2:00 p.m.
Phone: (215) 898-2626
Email: DoFAPSupp@pobox.upenn.edu for inquiries only (Do not email invoices)