Penn Disbursements – Accounts Payable has prepared guidance on which of our processes will be impacted by the University’s transition to remote work over the coming weeks. Topics are organized by category and level of impact. We will update this document if any of these processes are further adjusted.

AP 2020 Year-End Processing Cut-Off Dates

Friday, December 4, 2020 at 5:00p

–Final day to request Final Closing of Purchase Orders & request to correct and reverse receipts

Friday, December 11, 2020 at 5:00p
–Purchase Order invoices to be processed
–Foreign Currency Non-PO Payment Requests to be processed

Thursday, December 31, 2020 at 3:00p
–Approved Non-PO Payment Requests

Friday, January 8, 2021 at 5:00p
–1099 Manual Request submissions for Payments made outside of BEN Financials and Greenphire for 2020. Email spreadsheet and copies of W-9’s via secure share to

WINTER BREAK: Accounts Payable will be closed from December 24, 2020 through January 5, 2021. If you have an urgent matter you can email or for assistance.

Disbursements - Accounts Payable

Accounts Payable is responsible for processing invoices and issuing payments for Companies and Individuals. This includes payments to Foreign Nationals, students, faculty, staff, and independent contractors. Accounts Payable is also responsible for the Voiding and Reissuing of Payments made by the University. Payments are made against approved purchase orders (PO’s) and using the Penn Marketplace (PME) electronic SP/Non-PO Payment Request forms. The Non-PO Payment Request form is used for payments when a PO cannot be issued.

Phone: (215) 898-2626
Email: for inquiries only (Do not email invoices)