Policy Manual

To establish the period over which staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements, earn compensation (i.e., hourly wage paid by the University). NOTE: Staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements, occupy positions that are determined to not be exempt from (i.e., are subject to) the provisions of the Fair Labor Standards Act (FLSA).

To establish policy governing the approval of, and payment for, job-related overtime to staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements.

To define the circumstances under which the Comptroller will make salary and wage payments and to identify the methods of payment available to University employees.

To define and establish the University's payroll cycles and pay dates.

To establish policy governing time reporting for all individuals paid on an hourly basis (including weekly-paid staff, temporary staff, and students) who also follow positive pay reporting. Positive pay reporting is accurately entering/recording all hours worked, compensatory time and time away from work, including but not limited to paid time off (PTO), sick, holiday, bereavement and jury duty.

To establish policy for the payment of retroactive salary adjustments as the result of promotion or reclassification.

To establish the process for identifying and resolving compensation overpayments to University students, faculty, and staff.

To establish policy regarding the timely processing of an employee’s termination (voluntarily or involuntary) from the University. NOTE: Specific action in Workday is required for affecting an employee’s termination. Updating an employee’s job end date in Workday does not constitute an appropriate termination.

To establish policy for the payment of accrued but unused paid time off (PTO) when an employee separates from the University

To establish policy covering the types and amounts of deductions or reductions that the University will withhold from an employee's pay.